Max Sheahan

What I build

Meeting prep briefings.

The first ten minutes of every meeting are wasted on catching up. Where did we leave off? What did we decide last time? What has changed since then? I build a system that answers those questions before the meeting starts, so you walk in already caught up.

The problem

The first ten minutes are a tax.

You join the call and spend the first ten minutes reconstructing context. Scrolling through old emails, searching Slack, trying to remember what was decided three weeks ago. The person across from you is doing the same thing (which is why you are both pretending to remember). The real conversation starts at minute eleven.

BEFORE AND AFTER You have a call in 30 minutes. Who is this person again? WITHOUT PREP Check email history 3 min Scroll CRM 2 min Search Slack 2 min Open LinkedIn 2 min Skim last meeting notes (if they exist) 3 min First 10 minutes of the call: catching up. 12 min prep + 10 min wasted on the call Five places to search. Still not prepared. WITH MEETING PREP One-page brief LAST CONVERSATION RELEVANT DOCS WHAT THEY SAID PUBLICLY RECENTLY OPEN ITEMS Call starts at the substance. Auto-generated Brief lands 30 minutes before the call. No searching. maxsheahan.com

What it looks like

A dossier, not a Google search.

A meeting prep dossier showing subject profile, career arc, pipeline status, and strategic priorities for a meeting with Rebecca Langford

What the brief contains

Everything you need, nothing you do not.

Last conversation summary

What you discussed, what was decided, what was left open. Pulled from your notes, email, and CRM.

Relevant documents

The proposal, the contract, the deck they sent. Linked, not attached. One click to review.

Recent context

What the person has said publicly: LinkedIn, press, earnings calls. What their company announced. You walk in knowing what they know.

Open questions

The things left unresolved from last time. The decisions that need to be made this meeting. Your agenda, pre-built.

What changes

Meetings that start at the decision.

Meetings start at the decision

No recap. No "where did we leave off." The conversation begins where the work begins.

You look prepared

Because you are. The person across from you notices when you reference something specific they said last time.

Follow-through is visible

Action items from the last meeting are listed. You can report back on each one without checking your notes.

Relationships compound

Each meeting builds on the last because the context carries forward instead of resetting.

Walk into every meeting already caught up.

Think about your next external meeting. Now imagine walking in with a one-page brief already written. I build the system that writes it, and teach you to run it before every call.

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